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Important Notes for Participants

Set Up Times

  • Students can set up on:
  • Monday 22 May from 6pm to 9pm OR
  • Tuesday 23 May from 8.30am to 9.30am
  • Ideally all exhibitions should be set up by 9.30am on the day of the event (although students from NWRC, SWC and NRC will be given more time due to long travel journeys)
  • If you arrive to set up on Monday 22 May - please speak to a Colleges NI staff member who will show you were your stand is located

Student registration

On arrival on Tuesday 23 May - all students must pick up their pack which will contain:
  • Your name badge
  • BEST Awards 2017 Brochure
  • Number / location of your exhibition stand

If you have any special dietary requirements / allergies for lunch, please advise a member of staff at the Colleges NI registration desk on arrival.


Exhibition Stands / Displays

  • Please make your stand as visual as possible
  • Every stand will have an electric socket
  • There will be free wifi access and details of this will be in the BEST Awards 2017 Brochure 


Judging

  • Your project will be judged on three separate occasions at your project stand, each time by a separate judge
  • Judging will take place between 10.00am and 1pm (approx).  All judging will hopefully have taken place before Lunch
  • Participants are requested to remain at their exhibition - even after their 3rd judging session - as there will be guests arriving to view the exhibitions and meet you


Lunch Times

  • Lunch will be served in the Oak Restaurant.  
  • It will be a hot food buffet with a range of options, including vegetarian.
  • When you enter the restaurant - you will be directed to a table and once the table is fully seated - you will be invited up to the food buffet - one table at a time
  • Due to the numbers of participants, a split lunch arrangement will be used as in previous years to avoid congestion and allow the hotel to cater for everyone.  Each student should be been judged on 3 occasions before lunch. 
  • Lunch will be announced over the PA system as follows:
            -   Students at odd numbered exhibition stands will be directed to go to lunch at 12.30
            -   Students at even numbered stands will be directed to go to lunch at 1.15pm


After Lunch

  • All students should return to their exhibition stands.  Some sponsors will be arriving during lunch and before the Awards Ceremony and they will want to visit the exhibitions.  So please after lunch - return to your stand - until the Awards Ceremony is announced.

Visitors welcome

  • The exhibitions are open to the general public from 10.15am to 12.30.  So for any students living locally - please invite your family / friends to come along and visit the exhibitions

Awards Ceremony

  • This will take place in the Grand Ballroom from 2.30pm to 3.30pm
  • Please remove all name badges at the start of the ceremony 

Photography

  • Michael Cooper Photography will be taking photographs during the duration of the event.  These will be used for social media and press releases.

Social media

  • Feel free to tweet about the event in advance #BESTAwards2017 or during the event.

Evacuation

  • No fire drills are planned on the day of the BEST Awards
  • If the fire alarm sounds, please leave immediately through the fire exits marked 
  • The Assembly Point is the Percy French restaurant at the gated entrance of the hotel

Please note this web-page will be updated as required in advance of the event - 
so please revisit in due course




Awards Ceremony

  • This will take place in the Grand Ballroom from 2.30pm to 3.30pm
  • Please remove all name badges at the start of the ceremony 

Awards Ceremony

  • This will take place in the Grand Ballroom from 2.30pm to 3.30pm
  • Please remove all name badges at the start of the ceremony 

Awards Ceremony

  • This will take place in the Grand Ballroom from 2.30pm to 3.30pm
  • Please remove all name badges at the start of the ceremony 

Awards Ceremony

  • This will take place in the Grand Ballroom from 2.30pm to 3.30pm
  • Please remove all name badges at the start of the ceremony